Administrative/Nursing Assistant - Full-Time

Do you have a passion for making a difference?

At Champlain Long Term Care Residence, we are passionate about 'Making Every Moment Matter." We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass and has a commitment to teamwork.

Making every moment matter is about improving all the things that make life enjoyable. Things like making someone feel better, making connections with them or for them with other residents, showing them a new song or even just giving them something to look forward to.

At Champlain Long Term Care Residence, we are passionate about providing compassionate care for families' loved ones, where the residents of our home come before anything else. Our values follow a 'People' focused philosophy, Participation ~ Excellence ~ Openness ~ Performance ~ Longevity ~ Efficient Use of Resources. This philosophy can be seen in every aspect and level of our home.

Responsibilities of the Administrative/Nursing Assistant at Champlain Long Term Care Residence

The Nursing Administrative Assistant is responsible for assisting with all the day-to-day facility wide and nursing administrative functions as directed by the Executive Director and Director of Care.

Under the direction of the Executive Director and working in conjunction with Information Technology solutions providers, the Administrative/Nursing Assistant is responsible for developing, defining, implementing, and supporting information technology strategic solutions in the Home. Providing these services in an effective and efficient manner will ensure maximum access when implementing technology services and resources.

In partnership with the Director of Care, the Nursing Administrative Assistant develops and maintains all aspects of the nursing schedule.

Essential Duties are the technical skills and knowledge that an employee requires in order to perform their role. Below is detailed information on required Essential Duties for your position.

• Assists in the production and distribution of nursing department communiqués under the direction of the Director of Care.
  
• Ensures that the department maintains standards, which are consistent with the CARF Canada and guidelines for long-term care.
  
• Ensures timely signing of the annual contracts with responsible parties/residents.
  
• Assists with the completion of variance reporting for staffing hours with Director of Nursing
  
• Ensure appropriate staffing patterns, effective utilization of staff and materials management.
  
• Assists with the annual Home budget for the departments in relation to IT services.
  
• Supports recruitment, orientation and retention initiatives
  
• Demonstrates good knowledge of Collective Agreement, Employment Standards Act, Labour Relations Act, and Occupational Health & Safety Act.
  
• Completes and maintains scheduling and payroll for all nursing personnel.
  
• Has the ability to problem solve, conflict resolution skills and understands team concepts and team building.
  
• Analyze and establish technology objectives for the organization.
  
• Fosters a positive work environment, understands team concepts and team building.
  
• Participates and contributes to the management team meetings, Leadership and Partnership Team, Joint Administrative Assistants Committee and Nursing Management Team.
  
• Submits documentation, reports, and financial information to the Executive Director and/or Director of Care as requested.
  
• Plan, organize, direct, control and evaluate the operations of information systems.
  
• Coordinates IT contract services as required, ensuring timely service, and resolution.
  
• Provides ongoing software support to employees in the Home.
  
• Educates staff on the Ministry of Health Standards, continuous quality improvement, new policies and procedures and other related topics.
  
• Maintains records management
  
• Responsible for Administration and Nursing Human Resources performance indicators.
  
• Maintains the nursing absenteeism reports.
  
• Required to understand the nature and meaning of quality indicators used by the Home and to understand which indicators are publicly reported.
  
• Required to participate in the improvement of the quality indicators and achieve satisfactory results.
  
• Monitors documentation systems and processes for quality and adherence to standards.
  
• Responsible for IT performance indicators and quality improvements.
  
• Other duties as assigned and or as indicated in Job Task Inventory
  

Qualifications

At Champlain Long Term Care Residence we take pride in our employees, so your qualifications are important to us. We use them to get to know you and see if we are a good fit for each other. The qualifications needed to join our family at Champlain Long Term Care Residence are as follows:

• Bilingual - French and English
• French Speaking Preferred
  
• High School graduate or G.E.D. with courses in typing and mathematics. Nursing background is an asset.
  
• Working knowledge and high comfort level to use computer hardware and software programs.
  
• Expedient data entry skills.
  
• Sense of responsibility, integrity, and confidentiality.
  
• On the job training in business office procedures in this facility.
  
• Must be well groomed, patient, courteous, tactful, and pleasant.
  
• Must have the ability to cooperate with other personnel.
  
• Must be level headed and calm in emergencies.
  
• Excellent knowledge of Microsoft NT, Microsoft Office
  
• Experience with IT support and troubleshooting.
  
• Information Technology background.
  
• Long Term Care background is an asset.
  
• Proficient knowledge with computer software and hardware systems and programs.
  
• Strong management/leadership skills.
  
• Analytical, problem solving and strong decision making skills
  
• Strong organizational skills
  
• Effective communication skills both verbally and written.
  
• Possess cultural sensitivity and awareness.
  
• Second language is an asset.
  
• Must have a clear vulnerable sector screen, no older than 6 months, TB test results less than 6 months old, must be able to provide three supervisory references.
  
• Champlain Long Term Care Residence recognizes the importance of immunization to protect our residents, staff and others from COVID-19. As such, subject to any accommodation required by applicable human rights legislation, it will be a condition of employment that all new hires are fully vaccinated having received both doses of a COVID-19 vaccine and a booster approved by Health Canada, 14 days before start date.
  

How to apply?

Please submit a resume, cover letter, and references. We look forward to speaking with you, and making every moment matter!

At Champlain Long Term Care Residence, we are committed to equity, diversity and inclusivity in the workplace; we welcome applications from women, racially visible individuals, people with disabilities, Indigenous peoples, and LGBTQ2S+ persons. Our organization takes the accessibility needs of employees and candidates with disabilities into account during the position summary review process. Employees and candidates are required to notify their Director/Manager/Supervisor or Hiring Manager if they have any particular accessibility needs and the organization will work with the employee to address them.

This Home is a French Designated Long Term Care Residence