ADS11-Nursing Administration

Posting #:

21687

Openings Remaining:

1

Full/Part Time:

Part Time

Reg/Temp/Casual:

Regular

Union:

CUPE

Hours of Work:

Monday to Friday; days

Time of Day:

Days

Shift Length:

7.5hr

Open Date::

16/06/22

Closing Date::

23/06/22

POSITION SUMMARY This position provides administrative support to the Clinical Director. It supports a diverse range of activities. It serves as a liaison with other departmental, program Directors & Managers, hospital staff, physicians and outside agencies, and ensures that all administrative functions at this senior level are coordinated with efficiency, professionalism and confidentiality

QUALIFICATIONS

Grade 12 diploma, plus completion of a 2-year College Diploma in Office Administration
Medical Terminology certificate
Certificates of completion for ongoing computer training
Minimum 5 years' experience supporting senior administrative functions, preferably within a healthcare setting
Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
Advanced proficiency with a variety of computer applications and equipment: MS Word, Excel, Access, PowerPoint, Internet, My StJoes, Adobe Acrobat, Visio, E-mail, zipped and shared files. Equipment such as fax, scanner and copier.
Advanced typing speed of 55wpm and excellent transcription skills
Ability to communicate effectively and tactfully, both in person and by telephone
Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
Superior oral and written communication skills with demonstrated grammatical aptitude, good spelling and punctuation
Good organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision

RESPONSIBILITIES

Provides administrative support to the Clinical Director (e.g., controls calendar, coordinates schedule, ensures that all relevant material is available according to the Director's schedule
Coordinates meetings: contacts and confirms participants, arranges meeting rooms, set-ups audio/visual equipment, compiles and sends out agendas, takes minutes, follows-up on action items as directed
Establishes and maintains files, filing correspondence, copies of contracts, other documentation & MyCollaboration sites
Provides coverage for other Administrative Support Staff
Provides secretarial support to the all relevant committees & subcommittees as required by the Clinical Director
Completion and follow-up for Human Resources, Finance, Printing, Information Services, and Telecom Requisitions and submission of purchasing requests
Provides logistical support to the Clinical Director for conferences, seminars, and other educational sessions; registration, coordinating flight, room and transportation
Answers phone and redirects calls as necessary
Follows-up on budget issues as directed
Maintains intranet and internet website
Utilizes appropriate software programs or computer applications to produce correspondence, administrative reports and statistical data
Coordinates travel/expense reimbursements for the Director and delegates
Develops and maintains various spreadsheets for indicator monitoring and reportin
Develops PowerPoint presentations as directed
Maintains effective communication throughout the organization with community partners
Other duties as required

HOURS OF WORK Monday to Friday; days
WAGE RATE Hourly: $26.57.....$27.74......$28.91 (plus 14% in lieu of benefits)
PLEASE NOTE: Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.