Nursing Unit Clerk: Scheduler

Job Description
Location: Long term care

Duties:

-To prepare, post and maintain the daily nursing schedule, including making calls to staff;

- To provide back-up to Office Staff by answering incoming telephone calls, take and relay messages;

- To perform filing assignments for the Director of Care

- To input changes to the staff schedules daily

- To perform various clerical duties and prepare reports as required;

- To maintain or assist in the maintenance of resident records and files;

- To ensure resident satisfaction and continuous quality improvement initiatives are promoted;

- To prepare and post the Nursing Department schedules as per contracts;

- To contact staff for available shifts;

- To answer absentee calls, identify replacement staff, and track and record all occurrences;

- To interact with agencies, & maintain statistics of staff replacement;

- To prepare daily assignment sheets and record daily nursing hours;

- To maintain records of hirings, terminations, leave of absences, term positions, etc.;

- To maintain a current & detailed list of seniority/staff preferences for assignments;

- To prepare and post schedules with sufficient time for staff to view as per applicable contract;

- To post vacant positions;

- To award positions for Nursing department according to contract, in conjunction with Director of Care or Director of Health and Wellness;

- To interpret collective agreement for clarification purposes;

- To maintain a record of Resident Census Change/Transfer;

- To prepare Health Record for new admissions;

- To complete Admission/Separation forms for submission to appropriate party;

- To promote a culture of safety in the work environment by adhering to the Workplace Safety and Health Program;

- To work in a position of trust with vulnerable adults (residents);

- To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity

- To complete other duties as assigned.